RoPA Excel Template
An Article 30-compliant Record of Processing Activities spreadsheet with pre-built columns for processing purpose, legal basis, data categories, retention periods, and third-party transfers.
What's included
- Processing activity name and description
- Controller and DPO contact details
- Purposes and lawful basis columns
- Data subject categories
- Personal data categories
- Recipients and third-party columns
- International transfer details
- Retention period and deletion schedule
- Technical and organisational security measures
How to use this template
Download the template in Excel format and open it in your preferred editor. All placeholder fields are clearly marked with square brackets — replace each with your organisation-specific information.
Review the guidance notes included in the template before finalising. While this template has been drafted to align with Documentation requirements, we recommend having your legal counsel review the final document before publishing or distributing it.
Keep a version log — record the date of each update and the reason for the change. This is particularly important for consent-related documents where you may need to demonstrate which notice version was in place at a given time.
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