Data Mapping
Automatically build and maintain your data processing inventory. Know exactly what data you collect, why you process it, where it goes, and who has access — in real time.
Why teams choose Data Mapping
Auto-Generated RoPA
Automatically populate your Record of Processing Activities from discovered data flows.
Visual Data Flows
Interactive diagrams showing how personal data moves through your systems and to third parties.
Regulation-Ready
Export GDPR Article 30 compliant RoPA documents instantly for DPA audits.
Change Detection
Get notified when processing activities change so your records stay accurate.
Detailed Capabilities
A closer look at what Data Mapping does inside TruePrivacy.
Auto-Generated RoPA
Processing activity records are created automatically from discovered data flows and classification results. Each record includes all GDPR Article 30 mandatory fields without manual data entry.
Interactive Flow Diagrams
Visual, interactive diagrams illustrate how personal data enters your organization, where it is processed internally, and which third parties it is shared with. Clickable nodes link to the underlying data inventory entries.
Legal Basis Management
Assign and manage legal bases (consent, legitimate interest, contract, legal obligation) for every processing activity. Legitimate interest assessments are embedded directly in the mapping workflow.
Third-Party Transfer Tracking
Automatically detect data leaving your perimeter to sub-processors and partners. Map the transfer mechanism — Standard Contractual Clauses, adequacy decision, or BCRs — for each international transfer.
Retention Period Management
Define retention periods per data category and processing purpose. The system flags data that has exceeded its retention period and triggers automated deletion or review workflows.
Multi-Entity RoPA
Manage separate RoPAs for different legal entities, subsidiaries, and joint controller relationships from a single interface. Consolidate or separate views for group-level reporting.
How It Works
From setup to ongoing compliance in a few straightforward steps.
Discover Data Flows
Data discovery scans surface every system holding personal data. TruePrivacy traces data flows between systems to build a live map of how data moves across your organization.
Auto-Populate Processing Records
For each data flow, TruePrivacy creates a draft processing activity record pre-filled with data categories, systems involved, and suggested legal bases for your team to confirm.
Enrich with Business Context
Business and legal teams add processing purposes, retention rules, legal bases, and responsible owners using guided forms — no privacy expertise required.
Export & Maintain
Export a fully compliant GDPR Article 30 RoPA at any time. The record updates automatically as data flows change, so it never goes stale between manual reviews.
What's included
- GDPR Article 30 RoPA export
- Interactive flow diagrams
- Third-party data sharing tracking
- Legal basis mapping
- Retention period management
- Multi-entity support for corporate groups
Data Mapping
Maintain a real-time Record of Processing Activities (RoPA) across your entire organization.
Try it freeFrequently Asked Questions
Common questions about Data Mapping in TruePrivacy.
TruePrivacy detects transfers to systems connected via integrations automatically. For transfers happening outside integrated systems — such as manual file exports or email — you can document these manually within the mapping interface. We also offer an agent-based network monitoring option that can detect transfers at the DNS level.
TruePrivacy suggests legal bases based on the processing purpose you select and the data categories involved. For example, it will flag that consent is required for marketing processing of special category data. Your legal team makes the final selection, and the system records who made the decision and when.
Yes. Multi-entity support lets you create separate RoPAs for each legal entity within a group. You can view them individually or in a consolidated group view. Joint controller relationships between entities can also be documented and linked.
Continuous background scanning detects changes in connected systems — new tables, new integrations, changes to data flows. When a change is detected that affects an existing processing activity, the relevant record owner is notified to review and confirm the update.
The export format meets GDPR Article 30 requirements and includes all mandatory fields. Numerous TruePrivacy customers have successfully submitted their TruePrivacy-generated RoPAs during DPA audits and investigations across EU member states.
Ready to automate Data Mapping?
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