Privacy Policy Generator
A comprehensive privacy policy template covering GDPR, DPDP Act, CCPA, and PIPEDA requirements. Includes sections for data collection, purposes, rights, cookies, and contact details.
What's included
- Data collection and purposes section
- Lawful basis disclosures (GDPR, DPDP Act, CCPA)
- Data subject / data principal rights section
- Cookie and tracking technologies section
- Third-party sharing and processors section
- International data transfer disclosures
- Contact and grievance officer details
- Last updated date and version control
How to use this template
- Open the Word template and run a global search for `[` to find every placeholder. Each square-bracket token represents a decision — company name, data categories, lawful bases, retention periods, DPO contact and so on.
- Build the processing table first: list every data category, the purpose, the lawful basis under each applicable law (GDPR, DPDP, CCPA) and the retention period. Everything downstream in the policy references this table.
- Fill in the data subject rights section matched to the laws that apply to you. The template includes GDPR, DPDP, CCPA, and PIPEDA blocks — delete the blocks that don't apply so the policy stays short and specific.
- Have legal counsel review the final draft before you publish. The template is drafted to be a strong starting point but is not a substitute for jurisdiction-specific legal advice.
- Version the policy. Record a changelog with the date of each update and the reason — this evidence is what you'll produce if a regulator asks which version was live at the time of a particular event.
Download template
Free to download. Just fill in your details.
Need an automated version of this document? TruePrivacy generates and maintains compliance documents automatically as your data processing activities change.
Try TruePrivacy freeFrequently asked questions
Does this template cover the DPDP Act?+
Yes — the DPDP block covers Section 5 notice contents (purpose, categories, consent, rights, grievance redressal) and matches the DPDP Rules 2025 notice format. Fill in the Grievance Officer and Consent Manager fields.
Is the policy enough for GDPR Article 13/14 compliance?+
Article 13/14 lists the mandatory disclosures. The template includes every one of them in a dedicated block — identity of the controller, purposes, lawful basis, recipients, retention, rights, lodging a complaint and automated decision-making. You still need to tailor each field to your actual processing.
Can I use this for a CCPA-only US-focused product?+
Yes. Delete the GDPR/DPDP/PIPEDA blocks and keep the CCPA block. The template includes notice-at-collection, consumer rights, sale/share disclosures and the Do Not Sell / Share link.
What about the ePrivacy Directive and cookies?+
The main privacy policy references cookies but keep the cookie policy as a sibling document — use /templates/cookie-policy-template. Linking to a separate cookie policy keeps the main policy readable and lets you update cookie disclosures without reprinting the whole policy.
How often should I update it?+
Review quarterly. Trigger an update any time you add a new processing activity, a new sub-processor, or a new regulated jurisdiction. Keep every superseded version in your document store with the dates it was live.
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