TruePrivacy + BambooHR
Manage employee personal data in BambooHR and automate former employee deletion.
Overview
BambooHR is a leading HR platform for small and mid-size businesses, storing comprehensive employee records including personal details, employment history, compensation, and benefits data. TruePrivacy integrates with BambooHR to discover employee personal data, map it to your compliance inventory, and automate deletion workflows when former employees exercise their right to erasure.
The integration is particularly valuable for organizations managing GDPR or DPDP obligations for employee data — ensuring that offboarding triggers appropriate data deletion workflows while respecting mandatory retention requirements for payroll and tax records.
What TruePrivacy can do
Data types accessed
- •Employee personal details
- •Employment history
- •Compensation records
- •Benefits enrollment
- •Performance reviews
- •Time-off records
- •Custom HR fields
DSR capabilities
- Delete or anonymise former employee records
- Export employee data for access requests
- Apply retention holds for legally required records
- Trigger offboarding deletion workflows
How it works
- 1
Generate a BambooHR API key and add it to TruePrivacy's integration settings.
- 2
TruePrivacy scans all employee records, custom fields, and HR tables in BambooHR to build an employee data inventory.
- 3
When an offboarding event is detected (or a deletion DSR is submitted), TruePrivacy initiates a deletion workflow for the former employee's data.
- 4
Data subject to mandatory retention (payroll records, tax documents) is held while other personal fields are anonymised or deleted.
Frequently asked questions
TruePrivacy's retention policy engine allows you to define which BambooHR data categories are subject to mandatory retention (e.g., payroll records retained for 7 years). When a deletion request is processed, these records are held while other personal fields are anonymised. The retention hold is documented in the audit trail with the legal basis.
Yes. TruePrivacy can listen for offboarding events from BambooHR and automatically initiate a deletion workflow for the departing employee. The timing of the deletion (immediate vs. after a defined retention period) is configurable based on your HR retention policy.
TruePrivacy requires a BambooHR API key with access to the employee records endpoint. For deletion automation, additional write permissions are required. Access permissions in BambooHR are controlled by the role assigned to the API key user.
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