RoPA Compliance
Maintain a living, audit-ready record of processing activities
Build and maintain your Records of Processing Activities (RoPA) automatically. TruePrivacy discovers processing activities from your connected systems and keeps your RoPA up to date as your data landscape evolves, ready for regulator requests.
100%
Auto-populated
30min
RoPA generation
12+
Regulations covered
Real-time
Updates
How It Works
- 1
Connect Your Systems
Integrate TruePrivacy with your SaaS tools, databases, and internal applications using pre-built connectors or the open API. No data is copied — TruePrivacy reads metadata only.
- 2
Auto-Discover Processing Activities
The platform scans connected systems and automatically identifies processing activities, data categories, data subjects, retention periods, and recipient categories.
- 3
AI Maps Activities to RoPA Fields
AI-assisted mapping populates the required GDPR Article 30 fields, suggests legal bases, and flags activities that require DPIAs or additional documentation.
- 4
Export Audit-Ready RoPA
Generate your RoPA in PDF, Excel, or machine-readable JSON at any time. The document is formatted to meet regulator expectations and includes a version history.
Benefits
Always Audit-Ready
Your RoPA is continuously updated as systems are added or changed — no more scrambling to compile documentation when a regulator requests it.
Auto-Updated in Real Time
When your team connects a new tool or changes how data is processed, TruePrivacy detects the change and updates the relevant RoPA entries automatically.
Multi-Jurisdiction Support
Maintain separate RoPA views for GDPR, DPDP Act, and ISO 27701 obligations. Each jurisdiction gets a tailored document without duplicating effort.
AI-Assisted Accuracy
AI recommendations reduce the manual burden of classifying data categories and mapping legal bases, cutting initial RoPA setup from months to under 30 minutes.
Key Features
- Automated processing activity discovery
- GDPR Article 30 compliant RoPA templates
- Multi-entity and multi-jurisdiction support
- Automated updates when new systems are detected
- Regulator-ready export formats
- Legal basis and purpose mapping
Detailed Capabilities
Processing Activity Discovery
Automatically identify where personal data flows by scanning metadata from connected systems, API logs, and integration configurations.
GDPR Article 30 Templates
Pre-built templates capture all required Article 30 fields: controller details, purposes, data categories, recipients, third-country transfers, and retention periods.
Legal Basis Mapping
Map each processing activity to a legal basis — consent, contract, legal obligation, vital interests, public task, or legitimate interests — with supporting documentation.
Multi-Entity Management
Manage RoPA for multiple legal entities, subsidiaries, and jurisdictions from a single dashboard with entity-level access controls.
Version History and Change Log
Every change to the RoPA is logged with a timestamp and the user who made it, providing a full history for audit purposes.
Regulator Export Formats
Export your RoPA in the formats preferred by major data protection authorities, including structured PDF reports and Excel spreadsheets.
Who It Helps
Regulations Covered
Frequently Asked Questions
Yes. The RoPA template includes all fields required by Article 30, including controller and representative details, processing purposes, data categories, recipient categories, third-country transfers, and retention schedules.
The RoPA is updated continuously as your data landscape changes. When a new system is connected or an existing one is modified, TruePrivacy detects the change and updates relevant records in real time.
Yes. You can export to PDF, Excel, and JSON at any time. Exports are formatted to meet the expectations of major data protection authorities and include a generation timestamp and version number.
Yes. TruePrivacy supports multi-entity RoPA management, allowing you to maintain separate records for each legal entity or subsidiary while managing them from a unified dashboard.
You can start with your highest-risk systems and expand over time. TruePrivacy also provides manual entry workflows for systems that cannot be connected via API, so your RoPA remains complete even for offline or legacy tools.
Ready to automate RoPA Compliance?
See how TruePrivacy handles this use case for organizations like yours.