Third-Party Management
Your privacy obligations don't stop at your org boundary. TruePrivacy helps you manage the full lifecycle of third-party relationships involving personal data.
Why teams choose Third-Party Management
Vendor Directory
Centralized directory of all third parties with data access, risk scores, and agreement status.
Agreement Tracking
Track DPAs, SCCs, and BCRs with expiry alerts and renewal workflows.
Data Transfers
Map international data transfers and ensure appropriate transfer mechanisms are in place.
Ongoing Monitoring
Continuous monitoring of vendor security and privacy posture changes.
Detailed Capabilities
A closer look at what Third-Party Management does inside TruePrivacy.
Centralized Vendor Directory
A structured directory of all third parties with access to personal data — processors, controllers, partners, and resellers — with risk scores, agreement status, and data access scope for each.
DPA & SCC Lifecycle Management
Track Data Processing Agreements and Standard Contractual Clauses from initial execution through expiry and renewal. Automated alerts notify responsible parties of upcoming expirations and required reviews.
International Transfer Mechanism Tracking
For each third party receiving data in a non-adequate country, document the transfer mechanism in use — SCCs, BCRs, or derogation — and track any DPA guidance that affects its validity.
Ongoing Risk Reassessment
Schedule periodic risk reassessments for each vendor. TruePrivacy sends updated questionnaires, compares responses to previous assessments, and highlights material changes in risk posture.
Termination Workflows
When a vendor relationship ends, TruePrivacy triggers a structured offboarding workflow: request confirmation of data deletion, revoke access, close the DPA, and verify deletion confirmation is received.
Vendor Breach Intake
A dedicated intake form for vendor-reported breach notifications routes the report to your breach management module and automatically assesses the impact on your own data subjects.
How It Works
From setup to ongoing compliance in a few straightforward steps.
Build Your Vendor Directory
Import your existing vendor list or let TruePrivacy discover vendors from your integrations. Each vendor entry is enriched with risk intelligence and linked to relevant data flows from your data map.
Establish Agreements
Attach existing DPAs and SCCs to vendor records, or use TruePrivacy's template library to create new agreements. Set expiry dates and renewal reminders for each agreement.
Assess & Monitor Risk
Send risk questionnaires to vendors and score their responses. Configure continuous monitoring to surface new risk intelligence about vendors automatically.
Manage the Full Lifecycle
Track vendors through their full relationship lifecycle — from initial onboarding through periodic reassessment to offboarding — with every action documented for regulatory accountability.
What's included
- Third-party vendor directory
- DPA and SCC management
- International transfer mechanism tracking
- Vendor risk reassessment scheduling
- Breach notification from vendors
- Termination data deletion workflows
Third-Party Management
Manage all your data processors, controllers, and partners in one place.
Try it freeFrequently Asked Questions
Common questions about Third-Party Management in TruePrivacy.
TruePrivacy monitors public breach disclosure sources and security intelligence feeds for mentions of vendors in your directory. When a disclosed breach may affect your data, you receive an alert. Vendors can also be invited to report breaches directly through TruePrivacy's vendor portal, which routes to your breach management workflow.
GDPR Article 28 specifies the minimum content for a DPA: a description of the processing, obligations and rights of the controller, instructions for data handling, confidentiality requirements, sub-processor authorization, security measures, assistance with DSRs and DPIAs, deletion obligations, and audit rights. TruePrivacy's DPA templates include all required clauses and are reviewed by legal counsel.
For vendors in non-adequate countries, TruePrivacy tracks which transfer mechanism you rely on — typically SCCs or BCRs — and monitors for DPA guidance that may affect its validity. The platform supports the Transfer Impact Assessment process required for SCC-based transfers following the Schrems II ruling.
Yes. Vendors can be invited to a vendor portal where they complete questionnaires, upload certifications, review and countersign DPAs, and report breach notifications — without having access to your main TruePrivacy environment. This significantly reduces the friction of gathering vendor compliance information.
Ready to automate Third-Party Management?
Join hundreds of teams using TruePrivacy to manage privacy operations at scale.